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Hubdoc

  • Document Management Software
  • Hubdoc
  • Hubdoc is a cloud-based document management and data capture software that simplifies collecting and organizing financial documents.

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About This App

Hubdoc is a cloud-based document management and data capture software that simplifies collecting and organizing financial documents. Launched in 2011 by Jamie Shulman and Jamie McDonald, Hubdoc helps businesses and accounting professionals by automatically fetching and digitizing bills, receipts, bank statements, and other financial documents. It was acquired by Xero in 2018, making it a key part of the Xero accounting ecosystem. Hubdoc automates data entry and allows users to focus on more strategic financial tasks by handling document retrieval and organization.

Features

  • Automatic Document Fetching
    Hubdoc connects to financial institutions and suppliers to automatically fetch bank statements, utility bills, and other recurring documents.
  • Data Extraction
    The software uses Optical Character Recognition (OCR) technology to extract key details such as dates, amounts, and vendor information from documents.
  • Seamless Integration
    Hubdoc integrates with popular accounting platforms like Xero, QuickBooks Online, and Bill.com, syncing captured data directly into these systems.
  • Receipt and Invoice Management
    Users can upload receipts, invoices, and bills by snapping a photo using the mobile app, emailing them to a unique address, or manually uploading files.
  • Document Organization
    Hubdoc automatically organizes documents into folders based on the source, and users can customize folder structures for better organization.
  • Audit Trail
    All uploaded documents are stored in Hubdoc, creating a paperless audit trail that can be accessed at any time, making it easier to find and share financial documents with auditors or accountants.
  • Cloud Storage
    All documents are stored in the cloud, making them accessible from anywhere and eliminating the need for physical filing cabinets.
  • Mobile App
    Hubdoc’s mobile app allows users to manage their documents and upload receipts on the go, providing flexibility in document management.

Pros

  • Automation
    Hubdoc reduces manual work by automatically fetching and organizing financial documents, saving time and effort for users.
  • OCR Capabilities
    The software accurately extracts key data from documents, reducing the need for manual data entry.
  • Integration with Accounting Software
    Hubdoc seamlessly integrates with Xero, QuickBooks, and other accounting platforms, simplifying the workflow for bookkeepers and accountants.
  • Paperless Document Management
    With all documents stored in the cloud, businesses can eliminate paper clutter and have easy access to their financial records.
  • Mobile Accessibility
    Hubdoc’s mobile app allows users to capture and manage documents on the go, offering flexibility in document submission and management.

Cons

  • Limited Fetching Capabilities
    Hubdoc may not support all financial institutions or vendors, which could limit its usefulness for some businesses.
  • Accuracy of OCR
    While OCR is generally accurate, some documents may require manual verification or correction if the system does not extract data correctly.
  • Price for Small Businesses
    The cost of using Hubdoc may be prohibitive for very small businesses or sole proprietors with limited document management needs.
  • Reliance on Integration
    Hubdoc’s full potential is realized when integrated with accounting software like Xero or QuickBooks. Businesses not using these platforms may find limited value in using Hubdoc as a standalone tool.

Who is Hubdoc Best For?

  • Accounting Professionals and Bookkeepers
    Hubdoc is a great tool for accountants and bookkeepers who need to manage financial documents for multiple clients efficiently. Its automation and integration with accounting software streamline workflows.
  • Small to Medium-Sized Businesses (SMBs)
    Businesses looking to simplify document management and reduce manual data entry will benefit from Hubdoc’s ability to fetch and organize documents automatically.
  • Xero and QuickBooks Users
    Businesses using Xero or QuickBooks Online will benefit the most from Hubdoc due to its seamless integration, which allows for easy syncing of data and documents between platforms.
  • Businesses Going Paperless
    Companies looking to go paperless and improve their document management practices will appreciate Hubdoc’s cloud storage and audit trail features.

Who Might Hubdoc Not Be Suitable For?

  • Very Small Businesses
    For sole proprietors or very small businesses with minimal financial documentation, Hubdoc’s features may be more than what’s necessary, and the cost might not be justified.
  • Businesses with Unsupported Vendors
    Companies that deal with vendors or financial institutions not supported by Hubdoc’s fetching feature may find limited value in the platform.
  • Businesses Not Using Xero or QuickBooks
    If a business does not use Hubdoc’s key integrations with Xero or QuickBooks, they may not fully benefit from its functionality, as much of Hubdoc’s strength lies in these connections.
Cost (from)
free practice subscription? ✗
trial? ✓
partner program: ✓
Support Channels
Mobile Platforms
Accounting Platforms

Xero, QuickBooks

Integrations

Bill.com, Google Drive, SmartVault, Dropbox, ShareFile, Box

Geographies Served

North America, United Kingdom, Australia, New Zealand

INDUSTRIES

Business/Productivity

CATEGORY

Document Management Software

Disclaimer

The information provided about various software products on this website is sourced from third-party websites and publicly available resources. We strive to ensure that all data is accurate and up-to-date; however, we cannot guarantee its accuracy, completeness, or timeliness. Software companies frequently update their products and services, and such changes may not always be reflected immediately in our listings. Please verify all information with the software provider before making purchasing decisions. For deeper explanations, please read StackPlan’s Software Review Methodology.

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